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Tips: Keyboard shortcuts

.Wrists feeling tired and achy? Using the mouse or touch pad too much? Is carpal tunnel syndrome becoming a "sure thing?"

Save yourself from a lifetime of pain and misery by learning the keyboard shortcuts built into Microsoft® Windows® and MacOS®. (Shortcuts for MacOsX users)

Below is a list of common keyboard short cuts for Windows. Use them instead of your mouse for a few days and they will soon become a natural way to work. I guarantee that your wrists will thank you. And you'll work much faster and more efficiently, as well.

Print the keyboard chart.

About keyboard shortcuts

For a full list of all keyboard shortcuts for each Office program, please refer to each program's Help topics.

There are three ways of using shortcuts:

  • The menu bar
  • The toolbars
  • Knowing the specific shortcut

A menu will show the specific shortcut on the right hand side.

The menu bar

Switch the focus to the menu bar by pressing ALT.

ALT+ the underlined letter in the menu name will open that menu. For example, ALT+F opens the File menu.

When a menu is open, select a command by pressing the underlined letter in that command name.

From the menu bar or toolbars, pressing ALT will return the focus to the insertion point in the document.

The toolbars

Move the focus to the toolbars by pressing ALT to focus on the menu bar, and then press CTRL+TAB to move the focus from toolbar to toolbar.

Move along the toolbars by using TAB or the arrow keys.

When the focus is on the button you require, press ENTER to select it.

View the toolbar menu from the View menu on the menu bar, or put the focus on the menu bar by pressing ALT and then pressing SHIFT+F10.

Keystrokes to move the insertion point around text, or select text

Press SHIFT+ any of the following keystrokes to select text:

LEFT ARROW

Left one character at a time

RIGHT ARROW

Right one character at a time

DOWN ARROW

Down one line at a time
UP ARROW Up one line at a time
CTRL+ LEFT ARROW Left one word at a time
CTRL+ RIGHT ARROW Right one word at a time
HOME To the beginning of the current line of text

END

To the end of the current line of text

CTRL+HOME

To the beginning of the document

CTRL+END

To the end of the document
PAGE UP Up one full screen
PAGE DOWN Down one full screen
CTRL+PAGE UP To the beginning of the previous page

CTRL+PAGE DOWN

To the beginning of the next page

Common shortcuts

CTRL+O

Open
CTRL+Z Undo
CTRL+Y Redo. In some programs, if there is nothing to redo, this repeats the last action.

CTRL+S

Save
CTRL+P Print
ALT+F4 Close the active window
CTRL+B Bold
CTRL+I Italic
CTRL+U Underline
CTRL+R Align right
CTRL+E Align center
CTRL+L Align left
CTRL+C Copy
CTRL+X Cut
CTRL+V Paste
CTRL+C+CTRL+C Open the clipboard
CTRL+F

Find

CTRL+H

Replace
CTRL+A Select whole document
F7

Spell checker

SHIFT+F7

Thesaurus

CTRL+SHIFT+S

Style box

CTRL+SHIFT+F

Font
CTRL+SHIFT+N Change font to Normal style
Source: http://office.microsoft.com/training/Training.aspx?AssetID=RP060785491033&CTT=6&Origin=RC060786531033

Print the keyboard chart.

Tips

Microsoft Word
Auto-Correction
Comments in Word
Comparing documents
Copying multiple items to the clipboard
Cropping pictures
Customizing your toolbars
Outlines
Picture bullets
Reviewing documents
Table of contents
Toolbars
Zooming to magnify your text

Adobe Acrobat
Downloading entire Web site to a single PDF file

General
ClipX
Evernote
Free Conference Call
Google SMS
Keyboard shortcuts
Signing documents electronically
Print selection of Web page
Swipe files
User manual for your business
ReQall and Jott

Outside the cubicle walls
Give the gift of giving
Environmentally-friendly window cleaner

 

   
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